Project closure procedures pdf

Our free project closure template is a great resource to help you remember what remains left to be done. This includes the handover of deliverables and documentation to the customer, the termination of supplier contracts, the release of project resource back to the business or the marketplace and the communication to all stakeholders that the project is now formally closed. The pcr provides documentation of the overall project performance, and the closure status of the project, contracts, and fiscal condition. Were the project objectives and strategic intent of the project clearly and explicitly. Project closure is more than a milestone it is a process, with deliverables, to successfully conclude your project.

In this phase, you will formally close your project and then report its overall level of success to your sponsor. Identified improvements to the pmm process, benefits realisation or project outputs are captured in. This process group, when completed, verifies that the defined processes are completed within all of the process. In this lesson, you will learn about closing a project, which is the final phase of the project life cycle. This project close out report is the final document produced by the expanded very large array evla construction project and is to be used by senior management to assess the success of the project, identify best practices for future projects, resolve any open issues, and formally close the project. The project closure process is the last process in the project life cycle, and is important for the project s success.

Project closure activities ensure the recording project documents, archiving in organizational process assets, making final payments, releasing resources and completing the project. Your customer just accepted according to the previously agreedto acceptance criteria the final project deliverable or work product. Cdc unified process practices guide project closeout up version. It is necessary that the project scope is defined accurately, and project managers should be thoroughly trained on how to write goals and objectives. The project manager will then report at appropriate control points to the project board in the form of a highlight report. Deliverables to reach the end of the project and start the closure process, the project manager hands over the documentation for the stakeholders to sign off. The project closeout template is the last phase of the project life cycle. Product scope analysis, indexing, and documentation by simplilearnlast updated on jan 28, 2020 90337. Every project teaches lessons to the organization whether its a success or is a failure. A project closure process indicates the formal closing of a project, and lists the key activities required to be. It is the project board that then makes the decision to close the project. They might be procedural, but that doesnt make them any less important. You also will learn about the importance of using standard procedures to close a project.

Formal closure of the project signals that a period of work has ended. Evaluate if the project delivered the expected benefits to all stakeholders. A meeting is required to identify that all key deliverables have been met and that the project can be defined as complete. Many seem to think that project closure is not an important process in project management, but thats not true. There are 5 activities in the closing a project process for the project manager and. This stage ensures that all documents and deliverables are organized and handed over to the relevant stakeholders business units. How to organise, plan and control projects november 2010. All projects have a definite start and a specific end.

During the project closure phase, staffing transfer and release means a process for accommodating staff changes or shifting employee responsibilities since the project comes to an end and the project closure procedures are started. Project closure involves handing over the deliverables to your customer, passing the documentation to the business. The following is a guide to project closeout procedures. The project closure process is the last of the process groups, and is considered important for the projects success. Decide how to project manage the delivery process determine resource requirements and ensure they can be made. Standard operating procedure for project management. Because current project has no longer need for staff, employees should be released or allocated to new projects. Project programme monitoring and evaluation guide 2. Project closure final reporting version 1 april 2011 background. Note that the closure of procurements category listed in yellow is part of the close procurements process within the closing process group. If the project is closing early what criteria objectives have been.

Each project will have to submit a final report on activities and finances to. The closure process of a contract can occur in any phase of a multiphase project if its the term is only be applicable to a given phase. Free downloadable project closure templates project. The project closure report is the final document produced for the project and is used by the project sponsor and senior management to assess the success of the project, identify best practices for future projects, resolve all open issues, and formally close the project.

This process should be conducted smoothly, since project delays increase the cost to the organization, and should be prevented. Project closure formally concludes the project phase of creating a new service or making a change to a service. Closing a project is as important as other processes in project management. The project closing process group consists of the processes to formally closeout the project. It has been created to assist in the process and make things go smoother, and as a reminder that the last 3% of the project is often taking at least 15% of the effort. The closing process group consists of those processes performed to conclude all activities across all project management process groups to formally complete the project, phase, or contractual obligations. According to a guide to the project management body of knowledge pmbok guide fifth edition, the project closing process group consists of those processes performed to conclude all activities across all project management process groups to formally complete the project, phase, or contractual obligations. Project closure template key steps to closing a project. The project manager prepares for the project to be closed and provides the necessary information to the project board. It formalizes the customers acceptance of the deliverables, and it acknowledges that the project has met its objectives. So lets all try to work together to make the last 3% of the project 3% or less of the effort. In a meeting with your customer and the project sponsor, all were in agreement to conclude. The closing stage of a project comprises all the final processes needed to close out a project and deliver final products and reports to the stakeholders.

You dont want to lose the experience and knowledge that theyve gained from working on the project. Assess what was done wrong and what contributed to successes. This section outlines the next steps required to perform the closure of the project. The project also helped disseminate the law nationwide through distribution of booklets. The key benefits of this process are the project or phase information is archived, the planned work is completed, and organizational team resources are released to. Best practices in managing project closeout kurt fisher. A project checklist will also provide an overview of the whole project process, allowing the project makers to set priorities, anticipate incidences which might affect the project, and predict the total amount of time to complete the project. Closeout begins when the user accepts the undertaking deliverable and the challenge oversight authority concludes that the mission has met the desired results. Below is an easytofollow checklist to closing a project. Project closure finalizes all project activities so that everyone can go on to the next thing.

For a successful project management, its important to complete this process accurately and efficiently. This ensures all elements of the project closure phase have been completed. This will enable the project management to consider problems and initiate corrective action and authorise the continuation of the project. Close project or phase is the process of finalizing all activities for the project, phase, or contract. This process group, when completed, verifies that the defined processes are completed within all of the process groups to close the project of phase, as. Cdc unified process checklist project closeout up version. Theres a lot of work involved even once a project is technically complete. Contracts that are applicable to a specific phase will have their particular procedures for contract closure included in the contract terms and conditions. The project closure phase is the fourth and last phase in the project life cycle. Special projects policies and procedures against projected. For example, there are many tasks that you still must complete.